 Project Action Log
Wednesday, 18 December, 2019
11:38
Use this page as a communication tool to let others know what is going on with a project.  When something is initiated, completed, or Revised, note it with your name.  Example:
DATE
Name
Action
10 Dec 2019
Knapp
AER received from EA.  Needs to be sent out to all stakeholders for review, comment, and approval.
Asked Mike Weiler for a meeting going over "Where do we go from here?"
16 Dec 2019
Knapp
Received comments from Mike Weiler regarding what to do from here.  See email titled "RE: RIC-39-14.98 Structure" dated 13 December 2019
Saved a copy of the AER/STS from EA to [path]
Sent AER/STS to the below list of individuals with a requested return date for all comments of 10 January 2020
Bob Bianchi (City of Mansfield)
Did NOT copy EMH&T since they are Mansfield's Consultant, not ours)
Tim Keller (OSE)
Jeffrey Syar (Hydraulics)
Kent Kapustar
John Schafrath
Don Rostofer
CC: Mike Weiler
CC: Dustin Vousden
CC: Jon Mihoci (EA)
CC: Fred Seling (EA)
03 Jan 2020
Knapp
Received a call from Jeff Crace in CO Structures asking why Alternative 3 (Three Sided Box) was eliminated.
Responded and left a voicemail to him both explaining our structuring here (Associate PMs and the like) and stating that A.3 was eliminated due to right of way needs on the north side of the project in regards to the car wash (grading needs for wingwalls and headwalls) as well as slow flows resulting in a possible silting issue, creating further issues upstream.  
09 Jan 2020
Knapp
Received AER/STS Comments from John Schafrath
09 Jan 2020
Knapp
Received AER/STS Comments from Jeff Crace (Central Office OSE)
13 Jan 2020
Knapp
Compiled comments from the AER/STS into a Unified Document and prepared for return to Engineering Associates.
13 Jan 2020
Knapp
Requested status of comments on the AER/STS from Kent Kapustar.  He stated he'd get me something tomorrow morning.
14 Jan 2020
Knapp
Compiled final comments from the AER/STS into a final Unified Document.
Sent the final AER-STS_Report_Comments to EA (Seling, CC: Mihoci, Weiler) with further instructions and authorization to proceed to the next steps of design.
23 Jan 2020
Knapp
Received 2020-01-23_AER-STS_Report_Addendum001 and 2020-01-23_Disposition of Comments from Engineering Associates
24 Jan 2020
Knapp
Sent documentation received on 23 Jan to the same individuals as the original AER/STS on 16 December 2019
24 Jan 2020
Knapp
Spoke with Fred Seling.  He stated that ODOT has to release the next phase of design in SAFe and that we need a Modification to authorize EA to proceed.  This would be the second Mod on the project.  
Need to meet with Mike Weiler to verify and coordinate.
Kenny and Mike to complete separately.  Kenny on SAFe, Mike on paper.  We will then compare.  This was done so Kenny can get experience with SAFe and verification and oversight through Mike for continuity and quality.
24 Jan 2020
Knapp
Completed SAFe Mod 2 as detailed in the previous box.  NOT released to the consultant yet
24 Jan 2020
Weiler
Completed paper SAFe Mod 2 as detailed in the 2 previous boxes.  To compare Online SAFe and paper SAFe soon.
03 Feb 2020
Knapp
Received final updated AER-STS Report and Disposition of Comments from EA.  Filed same.
28 Feb 2020
Knapp
Spoke with Fred Seling on the phone regarding a status update.  Told him that based on emails from Mike Weiler, we need to have a scope meeting to finalize Part 1, then we should be able to release SAFe to them for evaluation and cost proposals.  Told him I'd meet with Mike or Shelley to get the next steps in place ASAP.
04 Mar 2020
Knapp
Received request to look at project funds and inform planning if we can move, reduce, or eliminate unencumbered funds in the 2020 fiscal year.  Forwarded same to Mike Weiler and Shelley Pitcher.  Awaiting Response from them.
17 Mar 2020
Various
Held preliminary AER/STS meeting for EA to present their recommendation via Skype Meeting.
17 Mar 2020
Knapp
Released MOD-2 to EA for review and to complete a cost proposal.  Emailed EA notifying of the same.
Received information from EA asking why we had highway lighting on the prequal list if we didn't add that work to the SAFe Scope for this Mod.  Responded that I didn't think that we would need highway lighting, but asked Mike if he knew something I didn't about that.  Awaiting Response.
18 Mar 2020
Knapp
Received word from John Schafrath that upgrading the planned relocated water line from 6" to 8" will not constitute a betterment that the city will have to pay for.  This is due to the fact that the city has a code requirement that states all new water lines must be 8" diameter minimum.
31 March 2020
Knapp
Received email from Fred Seling asking for clarification on fee proposal issues.  Responded to same.
01 April 2020
Knapp
Received Environmental Study Area from Don as requested by EA.  Ensured EA received the same.
08 April 2020
Knapp
Received Fee Proposal notification through SAFe for the project's next modification
09 April 2020
Knapp
Reviewed fee proposal, provided comments to Shelley.
19 May 2020
Knapp
Received inquiry from EA regarding utility relocations.  Forwarded same to Bob Bianchi, John Schafrath, and Don Rostofer for consideration.  Requested reply by COB Thursday for comments in order to get a reply to EA by Friday
Received planned SUE test hole locations from EA.  Ensured same was sent to John Schafrath and Bob Bianchi for consideration with my approval.
20 May 2020
Various
Various conversation via phone and email regarding the Utility questions posed yesterday.
2020-08-17
Knapp
Received S2 submission from EA
Sent out same for review; requested return by 2020-09-11.  See PM tab for details.
2020-08-31
Knapp
Filled in Ellis Project Challenges
2020-09-10
Kapustar
Submitted Load Rating information to CO for review
2020-09-10
Copeland
Sent inquiry to EA regarding Title reports.
2020-09-11
Knapp
Compiled review comments
2020-09-14
Knapp
Returned Stage 2 Comments to EA
Marked Stage 2 Complete
Marked Preliminary ROW Accepted
(Kent) Received load rating comments from OSE with a request for revision and resubmission.  Forwarded same to EA
Received comments from Megan Feller.  Forwarded a subset of same to EA for inclusion.
2020-09-15
Knapp
Received inquiry from Patty Moorman regarding a couple of items on the ROW plans.  Answered same to the best of my ability with the caveat that I wasn't involved early in the project, but could contact EA if my answers weren't sufficient.
2020-09-17
Knapp
Received Word Document legal descriptions from EA.
Received additional questioning from Patty regarding the legality of an existing drive we are disturbing.  Forwarded same to EA for input.
2020-09-30
Knapp
Received request for a ROW plan revision from Jason Copeland due to an "unusual ownership situation."  Forwarded same to EA for inclusion.
Further clarification from Patty stated that she DOES NOT want revisions right now and that the parcel is in the courts now and may not need revised.  Further clarification and decisions to come.  No action now.  Continue with final ROW submission on Oct 5th.
MORE CONVERSATION - A phone call was held with Knapp, Corder, and Moorman (Copeland did not answer) to discuss this parcel and changes.  It was decided that our most conservative course of action was to make the changes to the plans as NOT changing the plans would result in inaccurate information in the plans.  For the plans to be correct as shown currently, action would need to take place outside of the control of EA or ODOT.
Email sent to EA reflecting the same.
2020-10-05
Knapp
 Received Final RoW submission from EA.  Saved same locally and sent review request to D3 Real Estate.
Received Stage 2 Disposition of Comments.  Made same available to all commenters.
2020-10-14
Knapp
Received inquiry from Jason Copeland and John Schafrath regarding some drainage and ROW work on the project.  Evaluated and forwarded same to EA for comment.
Knapp
Conversation with John Schafrath regarding the drainage at the south east corner.  Jason and John had come up with a proposed R/W configuration and needed additional information from EA to verify its feasibility.  Attempted to call Fred Seling from EA, but he was on vacation.  Instead, talked with Jon Mihoci regarding the proposed reconfiguration.  He will call back tomorrow after speaking with his Real Estate guys to determine feasibility.  
2020-10-27
Knapp
Returned Final ROW Comments to EA with a request for a compliance set.  Final ROW Approved date will be checked upon receipt of the compliance set.
2020-11-04
Knapp
Received and filed Final Right of Way Compliance Submission from EA.
2020-11-05
Knapp
Discussion with EA and Jason Copeland regarding the drainage issues.  Expecting a Final-Final ROW set tomorrow.
2020-11-10
Knapp
Received and filed Final FINAL right of way compliance submission from EA.  Forwarded same to D03 Real Estate with the indication that I will request hard copies when they request them from me.  Also, noted that EA has sent the signed and sealed legals to the county for recording.
2020-11-24
Knapp
Received and filed final, County Approved legals and final ROW plans from EA.  Forwarded same to D03 Real Estate.  EA stated they will be sending final hard copies in the mail today, expected next week at the latest.
2020-11-25
Knapp
Completed a Project Summary for ROW on request from Jason Copeland.
2020-12-07
Knapp
Received inquiry from Fred Seling.  Forwarded same to Shelley for consideration
2020-12-14
Knapp
Inquired the status of Floodplain Coordination from EA at the request of Don and Adam.
2020-12-15
Knapp
Replied to EA's inquiry of what is needed for Floodplain coordination.  Forwarded their questions to Don and Adam.
2020-12-15
Knapp
Requested a complete up to date set of construction plans from EA at the bequest of Patty Moorman.  Her acquisition folks will be getting out soon and needs a full set of plans to do their work.
2020-12-17
Knapp
Received full set of updated construction plans complete with all ROW updates
Filed same
Forwarded same to D3 ROW
Was copied on information from EA to the City of Mansfield regarding floodplain coordination.
Saved same.
Received request from Kent to inquire about the status of the revised Load Rating documentation.  
Sent same to EA.  Awaiting reply.
2020-12-21
Knapp
Received updated Load Rating information.  Filed same and informed Kent.
Received Recorded Centerline Plat from Bill Thomas at EA.
2020-12-28
Knapp
Inquiry from Enviro regarding asbestos mitigation.  
2020-12-29
Knapp
Received EDA and Enviro Commitments from Don
Forwarded same to EA
2020-12-30
Knapp
Received comments on EA's load rating from CO.  Forwarded same to EA for revision and resubmission.
2021-01-05
Knapp
Received revised load rating from EA. Filed same and made available to Kent and CO.
2021-01-06
Knapp
Received Load Rating Approval from CO via Kent.  Filed same and sent to EA for documentation.
2021-01-29
Knapp
Received 33164-2 Detailed Design Authorization via Shelley from CO
2021-04-05
Knapp
Received Stage 3 submission from EA
Set up Review Session
Sent review to Bob Bianchi at Mansfield separately
2021-04-14
Knapp
Received notification of an acreage discrepancy between the legals and the plans.  This will need modified prior to closing.  District ROW requested updated plan sheets reflecting this change from EA directly.
2021-06-02
Knapp
Received comment clarification questions from EA.
Responded to a couple questions
Asked John Schafrath for clarification on one question
John is on vacation.  Unable to respond until next week
2021-06-08
Knapp
Received comment clarification from John Schafrath
Called and discussed the same
Responded to EA with the District's recommendation.  
Received confirmation of receipt from EA with confirmation of preferred method.
2021-06-17
Knapp
Received Final Tracings from EA
Downloaded and saved same
Initiated BlueBeam Session for Review of all documentation. 
Did not include Utility Correspondence.  There were quite a few and it would have clogged up the session.  
Sent John Schafrath an email notifying him of the location of all utility documentation.
2021-07-16
Knapp
Finalized Bluebeam Tracings Session.  Have NOT sent comments back to EA yet.
2022-07-06
Knapp
Began plan package data collection/submission
2022-07-07
Knapp
Completed plan package submission
Still missing DCE Concurrence, ECF, Waterway Permit.  
All others complete.
2022-07-11
Knapp
Filed project
2022-07-13
Knapp
Submitted DCE Concurrence Document